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Top Tips for the Perfect Resignation Letter

The day comes when you secure an exciting new job in accountancy! Once you’ve accepted the role, it’s time to write your resignation letter.

It’s all been made official. You’ve taken the plunge and moved your career in accountancy on to the next level. You’ll likely be basking in the warm glow of having been chosen by a firm you respect and are excited to work for. But ahead of you lies a period of transition and you’ll want to get the ball rolling with that as soon as possible.

Regardless of your motivations for finding a new role in accountancy, breaking the news to your existing employer can be a tricky thing to get right.

Always by your side to make prioritising your professional success as easy as possible, we’ve prepared some resignation letter best practice as well as some helpful headers of content to enable you to structure your letter.

First and foremost, keep your resignation letter professional and succinct.

This is not your opportunity to raise greivances with your manager or your firm. The main incentive for professionalism is to ensure that you don’t close any doors for future opportunities! After all none of us know what the future holds.

And even if you’ve had beef with your line manager, it’s likely that your resignation letter may be viewed by those higher up the organisational heirarchy so don’t lose the opportunity to impress, you don’t want to burn your bridges!

Ready to put pen to paer? Here’s the winning format formula for your resignation letter:

Part one: This is what’s happening. 

Professionally explain that this letter is formal notice of your resignation.

Here’s some sample text:

Please accept this letter as formal notification that I am resigning from my position as (insert your current accountancy post title) with (insert name of your accountancy firm). As per the terms of my contract of employment, my last day will be (insert date).

If you want to follow this up with some brief information about the opportunity you’re moving onto, this is the place to add it. But don’t allocate any more than a line or two.

Part two: Give thanks.

Even if you’re leaving on awkward terms find something to be thankful for. If the firm you’re departing has genuinely been very good to you, make sure they know how appreciative you are of that fact!

Here’s another sample:

It’s been a real pleasure to work at (insert name of your accountancy firm) for the last (insert length of tenure) and I’m grateful for all of the learning and development opportunities I’ve experienced. 

If you really respect your line manager consider adding in a more personalised sentence such as:

It’s been a privilege to work in your team. You’ve personally taught me a great deal about true leadership and how to get the best from people.

Part three: The handover period.

Offer your employer your intentions when it comes to handing over your workload. If there is no obvious mechanism in place for this process then ask them to give you some instruction.

A couple of options here:

As per our discussion/company policy I will get to work handing over outstanding tasks and important client notes to (insert name of most appropriate person) without delay. 

or

During my notice period, I’d like to communicate my departure to clients and let them know what they should expect going forward. Please do let me know what messaging is appropriate to pass on to them and if there is anything else I can do to aid a smooth transition of work.

Part four: Good wishes and set your intention to keep in touch. 

This is your opportunity to leave on the very best of terms. Right now you may feel like returning to this firm is not something you’d ever wish to consider. But a lot can change over time and it’s important to leave every career opportunity open for future exploration.

You don’t need to say too much, here’s an example:

I wish the company every future success and hope to stay in touch.

Ultimately we’d advice that you don’t linger over your resignation letter and follow our guidance above to make sure that your time is freed up to get focused on your future and all that awaits you!

And when it’s complete and sent why not take a look at the following articles which will help you get new job focused and ensure you’re feeling brilliant on your first day in your new role.

How to make a great first impression in your new accountancy job. 

5 Top Tips when starting your first Junior Accountancy job.

An Accountant’s Guide to starting a new job remotely. 

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