Privacy Policy

Depending on how we have collected your data initially one of two Privacy Policies will apply. They are both stated below, the first is in regard to collecting your data directly and the second is in regard to collecting via a 3rd party (e.g. a Job Board).

Direct Collection Privacy Notice – when we collect data directly from you

This Privacy Policy explains what we do with your personal data, whether we are in the process of helping you find a job, continuing our relationship with you once we have found you a role, providing you with a service, receiving a service from you, or you are visiting our website.  

Public Practice Recruitment Ltd is a recruitment business which provides work-finding services to its clients and work-seekers. The Company must process personal data (including sensitive personal data) so that it can provide these services – in doing so, the Company acts as a data controller.

Right to Object:

You have a legal right to object at any time to:

(i) use of your personal information for direct marketing purposes; and

(ii) processing of your personal information which is based on our legitimate interests, unless there are compelling legitimate or legal grounds for our continued processing.

You may give us personal details directly, such as on an application or registration form or via our website, or we may collect them from another source such as a job board. The Company must have a legal basis for processing your personal data. For the purposes of providing you with work-finding services and/or information relating to roles relevant to you we will only use your personal data in accordance with the terms of the following statement.

1. Collection and use of personal data:

a. Purpose of processing and legal basis

The Company will collect your personal data (which may include sensitive personal data) and will process your personal data for the purposes of providing you with work-finding services. This includes for example, contacting you about job opportunities, assessing your suitability for those opportunities, updating our databases, putting you forward for job opportunities, arranging payments to you and developing and managing our services and relationship with you and our clients.

In some cases, we may be required to use your data for the purpose of investigating, reporting and detecting crime and also to comply with laws that apply to us. We may also use your information during the course of internal audits to demonstrate our compliance with certain industry standards.

The legal bases we rely upon to offer these services to you are:

• Your consent – in some circumstances, we may ask for your consent to process your personal data in a particular way;
• Where we have a legitimate interest – either we, or a third party, will need to process your personal data for the purposes of our (or a third party’s) legitimate interests;
• To comply with a legal obligation that we have – we are subject to certain legal requirements which may require us to process your personal data. We may also be obliged by law to disclose your personal data to a regulatory body or law enforcement agency.
• To fulfil a contractual obligation that we have with you – in order to perform obligations that we undertake in providing a service to you, or in order to take steps at your request to enter into a contract with us, it will be necessary for us to process your personal data.

b. Legitimate interest

This is where the Company has a legitimate reason to process your data provided it is reasonable and does not go against what you would reasonably expect from us. Where the Company has relied on a legitimate interest to process your personal data our legitimate interests is/are as follows:

1. To provide our services to you;
2. To maintain our business relationship,
3. To enable you to submit your CV for general applications, to apply for specific jobs or to subscribe to our job alerts. Please see the separate section on your CV below which outlines additional uses and disclosures;
4. To match your details with job vacancies, to assist us in finding a position that is most suitable for you and to send your personal information (including sensitive personal information) to clients in order to apply for jobs;
5. To answer your enquiries;
6. To direct-market products and services, advise you of news and industry updates, events, promotions and competitions, reports and other information. Where we do so, you will be able to unsubscribe from such communications;
7. To fulfil contractual obligations with our Clients.

c. Sensitive personal data

 We may use your particularly sensitive personal information in the following ways:

• To ensure you are eligible to work in the UK
• In order to meet legal obligations

Do we need your consent?

We do not need your consent if we use special categories of your personal information in accordance with our written policy to carry out our legal obligations or exercise specific rights in the field of employment law. In limited circumstances, we may approach you for your written consent to allow us to process certain particularly sensitive data. If we do so, we will provide you with full details of the information that we would like and the reason we need it, so that you can carefully consider whether you wish to consent. You should be aware that it is not a condition of your contract with us that you agree to any request for consent from us.

 Criminal Convictions

We will only collect information about criminal convictions if it is appropriate given the nature of the role and where we are legally able to do so. Where appropriate, we will collect information about criminal convictions as part of the recruitment process or we may be notified of such information directly by you. We will use information about criminal convictions and offences usually where such processing is necessary to carry out our obligations and provided we do so in line with our contractual obligations to our clients and candidates.

Job Alerts

 For subscription to job alerts emails, you are required to provide your email address, which will be used to keep you informed of the latest jobs in your nominated industry and/or will provide you with industry news. Should you decide that you no longer wish to receive this information, unsubscribe links are provided in every job alert email that you receive.

Curriculum vitae (“CV”)

 We give you the option of submitting your CV via our website or by providing your CV to one of our consultants. You can do this either to apply for a specific advertised job or for consideration by our recruitment consultants for positions as they come up. Your CV will be stored in the Public Practice Recruitment Ltd database and will be accessible by Public Practice Recruitment Ltd recruitment consultants in the UK.

 You can update your CV at any time, simply by following the same procedure to submit a new CV. Your old CV will automatically be archived providing the submission details remain the same.

 d. Recipient/s of data

The Company will process your personal data and/or sensitive personal data with the following recipients:

• to trusted third parties where we have retained them to provide services that you or our clients have requested, such as reference, qualification and criminal reference checking services (as required), verification of the details you have provided from third party sources, psychometric evaluations or skills tests. These third parties comply with similar and equally stringent undertakings of privacy and confidentiality as Public Practice Recruitment Ltd;
• to third parties who perform functions on our behalf and who also provide services to us, such as professional advisors, IT consultants carrying out testing and development work on our business technology systems, and function co-ordinators. These third parties comply with similar undertakings of privacy and confidentiality as Public Practice Recruitment Ltd;
• Candidates’ former or prospective new employers that you obtain or provide references to;
• The Recruitment and Employment Confederation;
• Payroll service providers who manage your payroll on our behalf;
• Other recruitment agencies in the supply chain (e.g. master/neutral vendors and second tier suppliers);
• Our insurers;
• Our legal advisers;
• Social networks;
• Our IT and CRM providers;
• Government, law enforcement agencies and other regulators e.g. the Police, Home Office, HMRC, Employment Agencies Standards Inspectorate (EASI), Local Authority Designated Officers (LADOs), GLAA.

e. Contractual requirement

Your personal data is required by a contractual requirement (e.g. our client may require this personal data), and/or a requirement necessary to enter into a contract. You are obliged to provide the personal data and if you do not the consequences of failure to provide the data are:

• We may not be able to represent you as a recruitment agency and/or it may result in the termination of your contract

Overseas Transfers

The Company will not transfer the information you provide to us to countries outside the European Economic Area (‘EEA’) for the purposes of providing you with work-finding services. The EEA comprises the EU member states plus Norway, Iceland and Liechtenstein.

Data retention

The length of time we will hold or store your personal information will depend on the services we perform for you. The Company will retain your personal data only for as long as is necessary for the purpose we collect it. Different laws may also require us to keep different data for different periods of time.

The Conduct of Employment Agencies and Employment Businesses Regulations 2003 require us to keep work-seeker records for at least one year from (a) the date of their creation or (b) after the date on which we last provide you with work-finding services.

We must also keep your payroll records, holiday pay, sick pay and pensions auto-enrolment records for as long as is legally required by HMRC and associated national minimum wage, social security and tax legislation.

Where the Company has obtained your consent to process your personal and sensitive personal data/name, address, date of birth, National Insurance Number, Documents or copies of evidence proving eligibility to work in the UK (such as visa or passport), telephone number, salary details, references, unspent criminal convictions, work history, LinkedIn profile, email addresses, skype address, current employer, right to work, ID and qualifications, we will do so in line with our Retention Policy. Upon expiry of that period the Company will seek further consent from you. Where consent is not granted the Company will cease to process your personal data and sensitive personal data.

As we often support candidates with placements over many years, and potentially throughout their careers, the purpose for which we retain candidate data is often an ongoing purpose. We conduct regular data-cleansing and updating exercises with our candidates to ensure that a) the data we hold is accurate and b) we are not holding data for too long. Please see our Retention Policy for further details.

Your rights

Please be aware that you have the following data protection rights:

• The right to be informed about the personal data the Company processes on you;
• The right of access to the personal data the Company processes on you;
• The right to rectification of your personal data;
• The right to erasure of your personal data in certain circumstances;
• The right to restrict processing of your personal data;
• The right to data portability in certain circumstances;
• The right to object to the processing of your personal data that was based on a public or legitimate interest;
• The right not to be subjected to automated decision making and profiling; and
• The right to withdraw consent at any time.

Access

You have a right at any time to ask us for a copy of the information supplied by you that we hold. You may have to verify your identity, and/or provide further information. We have a right to charge an administrative fee for this service. If we are legally permitted, we may refuse your request and provide our reasons for this decision.

If you would like to make a request for information, please contact info@publicpracticerecruitment.co.uk. You also have the right to ask us to stop using your information, however if this includes the deletion of a file, please be aware that we may not be able to do so, particularly where your file holding information about our Clients, or financial information that we need to keep for up to 6 years. If we are unable to comply with your request, we will provide our reasons.

Where you have consented to the Company processing your personal data and sensitive personal data, you have the right to withdraw that consent at any time by contacting Garry Howling – Managing Director of Public Practice Recruitment Ltd – info@publicpracticerecruitment.co.uk, 0333 577 7787.

There may be circumstances where the Company will still need to process your data for legal or official reasons. We will inform you if this is the case. Where this is the case, we will restrict the data to only what is necessary for the purpose of meeting those specific reasons.

If you believe that any of your data that the Company processes is incorrect or incomplete, please contact us using the details above and we will take reasonable steps to check its accuracy and correct it where necessary.

You can also contact us using the above details if you want us to restrict the type or amount of data we process for you, access your personal data or exercise any of the other rights listed above.

4. Automated decision-making

We will sometimes use automated decision-making, including profiling, to filter candidates electronically. This is used to speed up the process of resourcing a suitably located role for a suitably skilled candidate.

5. Changes to our Privacy Policy

This privacy policy may be changed by Public Practice Recruitment Ltd at any time. If we change our privacy policy in the future, we will advise you of changes or updates to our privacy policy by a prominent notice on our website. Continued use of this website or our services after such changes will constitute your acceptance of such changes.

 If, at any time, you have questions or concerns about our online privacy commitment, please feel free to e-mail us at info@publicpracticerecruitment.co.uk.

6. Aggregate information about our online visitors

 We gather information and statistics collectively about all visitors to our website, for example, which area users access most frequently, and which services users access the most. We only use such data in the aggregate form. This information helps us determine what is most beneficial for our users and how we can continually improve our online services to create a better overall experience for our users. We may also undertake marketing profiling to help us identify services or jobs which may be of interest to you. Please click here for details.

7. Use of Cookies

Access our new Cookie Policy and read how we abide by the changes above.

8. Complaints or queries

If you wish to complain about this privacy notice or any of the procedures set out in it please contact: Garry Howling – Managing Director Public Practice Recruitment Ltd info@publicpracticerecruitment.co.uk, 0333 577 7787.

You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.

Contact

If you have any enquiries you can contact us at info@publicpracticerecruitment.co.uk or by writing to us at:

Garry Howling

Managing Director

Public Practice Recruitment Ltd

92 St Faiths Lane, Norwich, Norfolk, NR1 1NE

3rd Party Privacy Notice – when data is not collected directly from you

Public Practice Recruitment Ltd is a recruitment business which provides work-finding services to its clients and work-seekers. The Company must process personal data (including sensitive personal data) so that it can provide these services – in doing so, the Company acts as a data controller.

The above Privacy Notice for Direct Collection still applies, with the following amendments, when we collect your data from a 3rd party such as a jobs board:

Categories of data

The Company has collected the following personal data on you:

• Name
• Contact details
• Employment history
• Education history
• Address history
• Information relating to any previous position held as a Director, Secretary or association to a company
• Right to work documents
• A copy of your CV
• Qualifications
• Professional memberships
• Salary and additional benefits information
• Positions you have previously applied for
• NI number
• References

The Company will, once you have provided it, collect the following Sensitive Personal Data on you

• Ethnic origin (As detailed on your passport or visa)

We may use your particularly sensitive personal information in the following ways:

• To ensure you are eligible to work in the UK
  In order to meet legal obligations

d. Recipient/s of data

The Company will, in line with our privacy notice, process your personal data and/or personal/sensitive data with the following recipients (we do not process sensitive data from third parties – we will only obtain sensitive data directly from you).

This policy explains how and why we collect your data when you visit our website.

Our website uses cookies to distinguish you from other users on our website. A “cookie” is a piece of information that is stored on your computer and which records your navigation of a website. This means when you revisit the website, it can present tailored options based on the information stored about your last visit. Cookies can also be used to analyse traffic and for advertising and marketing purposes.

We use Cookies:

1. To track your use of our website. This enables us to understand how you use the site and track any patterns that emerge individually or from larger groups. This helps us to develop and improve our website and services in response to what our visitors want and need;
2. To help us advertise jobs to you that we think you’ll be interested in. Hopefully this means less time for you looking through other pages and will get you to relevant content more quickly.

There are several types of cookie, which are listed below. Each one will remain stored for varying periods of time in order to fulfil specific functions:

1. Session cookies: these are only stored on your computer during your web session and are automatically deleted when you close your browser – they usually store an anonymous session ID allowing you to browse a website without having to log in to each page, but they do not collect information from your computer;
2. Persistent cookies: a persistent cookie is stored as a file on your computer and it remains there when you close your web browser. The cookie can be read by the website that created it when you visit that website again and is used for services such as Google Analytics.

These are broken down further into:

1. Strictly necessary cookies – These cookies are essential to enable you to use the website effectively, such as when applying for a job, and therefore cannot be turned off. Without these the services available to you on our website cannot be provided. These cookies do not gather information about you that could be used for marketing or remembering where you have been on the internet.
2. Performance cookies – These cookies enable us to monitor and improve the performance of our website. For example, they allow us to count visits, identify traffic sources and see which parts of the site are most popular.
3. Functionality cookies – These cookies allow our website to remember choices you make (such as your user name, language or the region you are in) and provide enhanced features. For instance, we may be able to provide you with news or updates relevant to the services you use. These cookies can also be used to remember changes you have made to text size, font and other parts of web pages that you can customise. They may also be used to provide services you have requested such as viewing a video or commenting on a blog. The information these cookies collect is usually anonymised.
4. Personalisation cookies – These cookies help us to advertise details of potential job opportunities that we think may be of interest. These cookies are persistent (for as long as you are registered with us) and mean that when you log in or return to the website, you may see advertising for jobs that are similar to jobs that you have previously browsed.
5. Analytical cookies – We use analytical cookies provided by Google, as part of their “Analytics” services. These cookies are used to collect information about how visitors use our site. We use this information to compile reports that help us to improve the functioning of our website. These cookies collect information (such as number of visitors to our website, how visitors have been directed and pages visited) in an anonymous form. We never use cookies to record Personal Information about our visitors. Please see Google’s Privacy Notice for further information https://policies.google.com/technologies/types. By using this website, you agree to the installation of these analytical cookies on your computer or mobile device.

Cookies help us to provide you with a good experience when you browse our website and allows us to improve our site.

In addition to cookies, we use Social Plug-ins which are social sharing buttons. These allow you to share our content on social networking sites through ‘Instagram’, ‘Twitter’ and ‘LinkedIn’. In order for this to function we rely on external scripts. You should be aware that there is the potential for these sites to collect information about your internet browsing habits, and store cookies outside of our site, even if you don’t click on any of the buttons gathered on our website. Please be aware that the data transmitted by these buttons lies outside the scope of our control. To find out the purpose and scope of the collection, processing and use of your data, as well as the way to oppose to the use of this data, please visit the privacy policies of the social network provider.

https://www.linkedin.com/legal/privacy-policy

https://help.instagram.com/519522125107875?helpref=page_content

https://twitter.com/en/privacy

Google will also collect the aforementioned Data for Advertising Features. Google Analytics will retain data for 38 months before automatically deleting it. When data reaches the end of the retention period, it is deleted automatically on a monthly basis.

For further information please visit: https://policies.google.com/privacy?hl=en

IP Addresses – In addition to cookies and data collected by social plug ins, Google stores visitors IP addresses for Geotagging purposes. A visitor’s IP address is used to determine their physical location but the IP address itself cannot be accessed by our staff through Google Analytics. All data in Google Analytics is aggregated and anonymised.

We use your information in the following ways:

Information given freely by you is used in the following ways:

• To give to selected 3rd parties who are clients of ours and who may wish to employ or engage you;
• To carry out our obligations arising from any contracts entered into between you and us and to provide you with the information, products and services that you request from us;
• To notify you about changes to our service and maintain our business relationship;
• To ensure that content from our site is presented in the most effective manner for you and for your computer.

Information we collect about you is used:

• To administer our site and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes;
• To improve our site to ensure that content is presented in the most effective manner for you and for your computer;
• To allow you to participate in interactive features of our service, when you choose to do so;
• As part of our efforts to keep our site safe and secure.

Information we receive from other sources:

Please see our Privacy Notice below.

How can I disable cookies?

More information about enabling/disabling and deleting cookies can be found through the security features of the browser you are using (Check the help options available for your browser or consult your browser provider’s web site for further information).

For more information about the use of cookies on mobile devices and how you can disable and delete these, please refer to the manufacturer’s instructions.

If you want to automatically block all cookies coming from Google analytics, please visit the following website:

http://support.google.com/analytics/bin/answer.py?hl=en&answer=181881

You can find out more about cookies in general on the following website:  www.allaboutcookies.org

If you would like to view the specific cookies used on our website, these are available to view while visiting https://www.publicpracticerecruitment.co.uk/ by using the developer tools of your web browser.

If you wish to complain about this cookie policy or any of the procedures set out in it please contact:

Garry Howling – Managing Director Public Practice Recruitment Ltd

info@publicpracticerecruitment.co.uk

0333 577 7787

You also have the right to raise concerns with Information Commissioner’s Office on 0303 123 1113 or at https://ico.org.uk/concerns/, or any other relevant supervisory authority should your personal data be processed outside of the UK, if you believe that your data protection rights have not been adhered to.

Contact

If you have any enquiries you can contact us at info@publicpracticerecruitment.co.uk or by writing to us at:

Garry Howling – Managing Director

Public Practice Recruitment Ltd

92 St Faiths Lane, Norwich, Norfolk, NR1 1NE